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Administrative Assistant, Systems

Business Unit United Technologies Research Center Req ID 64501BR Date posted 04/14/2018 City East Hartford State Connecticut

Provide a wide range of administrative duties for four technical group managers and a staff of approximately 50 employees. Assure timely and accurate preparation of information to enhance the group’s ability to meet goals and objectives. Accuracy and reliability are essential for this position.

Make travel arrangements and complete and audit travel expense reports for group managers, group members. Prepare and process expense reports for interview candidates. Prepare purchase requisitions and appropriate documents to support other purchase agreements, using SAP. Respond to routine and non-routine requests and interact effectively within UTRC. Assist in managing budgets by tracking group and project budgets and expenditures as well as indirect budgets and expenditures using the SAP database. Query the SAP system for explanation of selected expenditures. Prepare summaries in Excel. Track EH&S audits and training activities and schedule EH&S events to comply with the department annual plan. Follow up with staff to ensure completion of action items and training.

Make all arrangements for meetings including conference room reservations and communications to participants. Prepare high-quality spreadsheets, presentation material and perform internet searches. Compose and edit memos and other correspondence for approval. Maintain calendar for managers. Schedule interview candidates, coordinating their travel, collecting receipts and insuring timely reimbursement to the candidate. Coordinate with food services when needed for lunch meetings. Ensure visitors to UTRC are pre-registered to allow seamless entry to the building on the visitation day. Generate daily Time Entry report and provide this to department Group Leaders. Provide minutes for group meetings to summarize discussions and to capture action items.

Qualification: Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and internet search tools is required. Familiarity with SAP is highly desired. Two years of business school or equivalent experience is desirable.

US Citizen.

High School Diploma or equivalent, plus applicable additional specialized courses or short-term training with a minimum of 5 years hands-on experience .

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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